[Place on your school’s letterhead, if available]


[Name of Movie Company]

[Street Address]



Re:      [Name of Middle School] Multimedia Yearbook


Dear Sir or Madam:


We are putting together a DVD-ROM multimedia yearbook for our school, [name of school].


We understand that you are the owner of the copyright in the musical composition “[name of song]” and want to include the song in the yearbook.  We want to use [the entire song] or [# of minutes of the song] in the yearbook as [state use, for example, as background to video clips of the class during the school year].


Since we are on a limited budget and distribution of the yearbook will be only to students and the administration of our school, we are hoping that you will allow us this use without any charge.  If this is not possible, please let us know what fee would be required for this use. 


Your signature below, under “confirmed by,” will indicate that you will agree to permit this use without payment of a fee.  Please let us know if you have any questions concerning this license.  Also would you please let us know as soon as possible if this song cannot be licensed so that artistic changes may be made in the songs to be included in the production.  You can reach us in care of [name of teacher advisor], [name of school],[address of school], [telephone number of yearbook or school office], [e-mail address of teacher advisor or yearbook committee]. 


Thank you for your help with this matter and we look forward to hearing from you.


Very truly yours,



[Name of Student]



[Name of Teacher Advisor]


Confirmed by:






[Name of the Music Publisher]